Setup Deductions in Aaniie Payroll
Deductions & How to Use Them
Overview
There are two types of payroll deductions in Aaniie Payroll:
Recurring Deductions – A deduction that occurs automatically each payroll until it is removed.
One-Time Deductions – A deduction that is added manually for a single payroll only.
Understanding which type of deduction you need and how to set it up will help ensure payroll is processed accurately and efficiently.
Recurring Deductions
A recurring deduction is used when the same deduction should be withheld from a worker's paycheck on an ongoing basis.
Common Examples
Continuing education fee
Monthly equipment repayment
Recurring deductions require two steps:
Create the deduction policy in the Employer Profile
Assign the worker to the deduction policy in the Worker Payroll Profile
Once assigned, the deduction is automatically included each payroll until removed.
One-Time Deductions
A one-time deduction is entered only for the payroll currently being processed.
It does not create an ongoing deduction for future payrolls.
Common Examples
Payroll Advance
One time uniform deduction
One time equipment replacement
Payroll Correction
Background check company reimbursement
Payroll Advance Example
A worker received a $50 payroll advance.
During payroll processing, enter a $50 one-time deduction so the advance is repaid from that paycheck.
One-Time Equipment Replacement Example
A worker lost a company-issued badge and is responsible for the replacement cost.
Enter a one-time deduction for the replacement amount during payroll.
Payroll Correction Example
A payroll adjustment needs to be recovered from a single paycheck.
Enter a one-time deduction during payroll processing for the adjustment amount.
Understanding Deduction Types
When creating deductions in Aaniie Payroll, you will choose a deduction type.
There are two available deduction types:
Miscellaneous Deduction
A Miscellaneous Deduction is the most flexible deduction type.
It is typically used for post-tax deductions, although there are some less common payroll situations where it may be configured as a pre-tax deduction depending on the employer's payroll requirements. For pre-tax configuration contact support@aaniie.com
Post-Tax Deduction
A Post-Tax Deduction is always deducted after taxes have been calculated.
Example:
Payroll advance repayment
Note: If you are unsure whether a deduction should be Miscellaneous or Post-Tax, contact support@aaniie.com or contact your tax professional before creating the deduction.
Creating a Recurring Deduction
Recurring deductions are created in the Employer Profile, where you also assign workers to the policy.
This deduction will automatically be deducted in the payroll and can be viewed on the paystub.
Important: You will not see a column for this in the payroll dashboard. To edit the deduction, see step 2.
Step 1: Create the Policy in Employer Profile
Navigation
Employer Profile → Deductions
Here you will:
Add Deduction & Select Type (Misc or Post-Tax)
Name the Deduction
Select Use Company Default Values
Add amount of the deduction
Add Workers to the Deduction Policy
Example:
Create a deduction called:
Ongoing Education
You can edit individual amounts in worker payroll profile, if needed.
Step 2 (Optional): Edit Deduction Amount
There are two places to edit the deduction amount, depending on how you need to edit it.
Worker Payroll Profile - change the fixed amount to automatically be deducted
Within the Payroll Dashboard - to edit the amount on a one time basis
Worker Payroll Profile:
Navigation
Staff Management → Staff Profile → Worker Payroll Profile → Deductions
Here you will:
Click Edit next to Deductions
Click Edit on the deduction you wish to change the amount
Select Let me specify custom values
Select Fixed Amount
Enter Amount
Click Save
Changing Deduction Amount for Ongoing Education Example:
Payroll Dashboard - One Time Edit
Navigation
Menu → Aaniie Payroll → Payroll Dashboard → Run Payroll/Resume
Here you will:
Click three dots to the far right of the worker
Click Edit Deductions
Change the amount under the deduction it applies to
Click Save
Changing Deduction Amount for Ongoing Education Example:
Create One-Time Deduction
Important: In order to add a one-time deduction to a payroll run, that deduction type must first be created in the Employer Profile.
You will follow the same steps as before when creating a Deduction in the Employer Profile, except this time you will add the deduction without setting company default values.
Step 1: Create the Deduction in Employer Profile
Menu > Aaniie Payroll > Employer Profile > Deductions
Select Edit Deductions
Select Miscellaneous/Post-Tax Deduction
Rename the Deduction
Select Add deduction without setting default values
Click Save
Step 2: Add the Deduction in Payroll, as needed
Navigation
Menu → Aaniie Payroll → Payroll Dashboard → Run Payroll/Resume
Here you will:
Click three dots to the far right of the worker
Click Edit Deductions
Click Add one-time deduction
Select the one-time deduction from list to add
Enter Amount
Click Save
Adding One-Time Deduction Example:
Quick Reference
Best Practices
Create recurring deduction policies only when the deduction will occur on multiple payrolls.
Give deduction policies clear, descriptive names so they are easy to identify.
Use one-time deductions only when the deduction should apply to a single payroll.
Periodically review recurring deductions to ensure they are still applicable.
If you are uncertain which deduction type to use, contact support@aaniie.com or consult your tax professional before processing payroll.
Need Help?
If you need assistance, contact: support@aaniie.com
Related Articles
Onboarding New Hires into Aaniie Payroll
Document is attached and available to download for office use. Onboarding New Hires into Aaniie Payroll All employees must have a staff profile in Aaniie in order to be added to Aaniie Payroll. Once the worker has a staff profile, these sections will ...Understanding Pay Types in Aaniie Payroll
Understanding Pay Types & How to Use Them Purpose Pay Types determine how earnings and reimbursements appear in the Payroll Dashboard. Understanding when—and when not—to create pay types is one of the most important steps in setting up payroll ...Setup Garnishments in Aaniie Payroll
Setting Up Worker Garnishments Overview A garnishment is a court-ordered or legally required deduction withheld from a worker's paycheck and paid to a third party. Common examples include child support, tax levies, and creditor judgments. Because ...Aaniie Payroll Setup Process
Aaniie Payroll Setup We simplify the process of paying workers by gathering crucial data, conducting compliance checks, and seamlessly transferring payroll totals from previous providers. The process is divided into three core stages: onboarding, ...Process of Enrolling in Aaniie Payroll
Process of Enrolling in Aaniie Payroll If you are interested in signing up for Aaniie Payroll, you can schedule a demo here. Outlined below is the process to expect once you enroll. Onboarding → First Live Payroll Below is the simple process your ...