How to Onboard New Hires into Payroll

How to Onboard New Hires into Payroll

Document is attached and available to download for office use.

How to Onboard New Hires into Payroll

All employees must have a staff profile in Aaniie in order to be added to Aaniie Payroll. 


Once the employee has a staff profile, these sections will need to be completed in order to pay your employee. 


  • uncheckedPay Group 
  • uncheckedPersonal Info 
  • uncheckedContract
  • uncheckedTax Info
  • uncheckedPayment Methods
  • uncheckedPay Types
  • uncheckedBenefits (optional)

Employer Responsible For:

  • uncheckedPay Group
  • uncheckedContract
  • uncheckedPay Types
  • uncheckedBenefits (optional)

Employee Responsible For:

  • uncheckedPersonal Info
  • uncheckedTax Info
  • uncheckedPayment Method

Pay Group

The system will automatically set all new hires to the default pay group. If you do need to remove them from one pay group and add them to another, follow the steps below.


  1. Done in Employer Profile: Go to Menu > Aaniie Payroll > Employer Profile > Pay Groups

  2. Click on Manage Workers in the pay group you want this employee to be added

  1. To add, select. To remove, de-select. Then click save.





Done in Employee Profile:


Contracts

This is where you will classify the worker as an employee or independent contractor and if they are overtime eligible or not. 


Commonly it is set as (but confirm with your state):

  • Hourly employee - overtime eligible

  • Salary employee - not overtime eligible

  • Independent contractor - not overtime eligible (may vary based on your state)


The system will automatically set all new hires as employees and overtime eligible, so be sure to go in and edit this. 


Pay Types

For new hires, this is where you will set up the type of pay this employee receives.

  • Hourly

  • Salary



  • Select the type of hourly pay that this employee receives. This depends on the model of pay your business has.

    • Fixed amount

  • They receive a single, fixed amount per shift (not calculated by hours)

  • Per pay period

    • Set amount tied to weekly, monthly or annual schedule

  • By rate (most common)

    • Based on hours or units the worker logs


Note: Aaniie is automatically calculating rates from the scheduling dashboard. So it is not necessary to put a default rate or hours in.



Employee is Responsible for:

If the employer has this information for the employee, they may fill in these sections via their staff profile. 


  • Personal Info

  • Tax Info

  • Payment Method


Aaniie Payroll is only available through a web browser, so all staff must log into their Aaniie account via a web browser (not available in the app yet).


When your employee logs into their account, they will be prompted to fill out these three areas in a simple 1 - 2 - 3 process.  See screenshots below to view their experience.

Personal Information




Tax Information



Adding Bank Details for Direct Deposit

Once all sections are completed, your employees can return any time to make edits.



They can access their paystubs here.


Employer View of Staff Payroll Profile


 


If you require assistance or have further questions, please contact us at: support@aaniie.com




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